Disability Retirement Benefits Analyst

THE POSITION

Under general direction of VCERA's Disability Retirement Benefits Manager, the Disability Retirement Benefits Analyst will serve as a senior-level analytical and operational specialist. taking on complex responsibilities that enhance workflow efficiency, strengthen internal review processes, and provide critical support to the Disability Manager. This role will assume key duties such as drafting Medical Analysis documents, overseeing select internal procedures, reviewing disability retirement calculations, evaluating board meeting materials, oversight of administrative hearing process facilitation, and conducting preliminary invoice reviews for professional services. The Analyst will also share responsibility for drafting recommendation documents, ensuring compliance with the County Employees' Retirement Law (CERL) of 1937, assisting with fiscal inquiries, and providing reliable backup to disability unit staff and Disability Manager as needed.

THE IDEAL CANDIDATE

The ideal candidate is a highly skilled, detail-oriented professional with strong analytical judgment, excellent written communication abilities, and the capacity to manage sensitive, confidential, medical, technical, legal, and procedurally complex information with minimal oversight. They should be a collaborative problem-solver who can serve as a knowledgeable resource for the team, provide an additional layer of quality control, and support long-term operational stability. They should possess considerable experience with benefit related procedures and legal requirements and must exercise excellent tact, discretion, and sound independent judgment in with a role with a relatively high consequence of error.

Payroll Title

Program Administrator Ill

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term) vacancies for this position or similar positions. There is currently one (1) Full-Time Regular vacancy within the Retirement Administration Office.

The Program Administrator Ill is a management classification and not eligible for overtime compensation.

TENTATIVE SCHEDULE

OPENING DATE: 05/27/2026

CLOSING DATE: 6/09/2026

Examples Of Duties

Duties may include, but are not limited to the following:

• Drafts Medical Analysis documents and prepares Preliminary and Final Recommendation documents, synthesizing medical, administrative, and legal information into clear, defensible analyses.

• Serves as the unit's lead specialist, providing guidance to staff on complex cases, procedural questions, and policy interpretation.

• Reviews board meeting materials prepared by staff to ensure accuracy, completeness, and readiness for final managerial review.

• Reviews disability retirement calculations prepared by other disability unit staff for accuracy, methodology, and compliance prior to managerial approval.

• Oversees facilitation of the hearing process, ensuring all correspondence, notices, and procedural steps meet legal and administrative requirements.

• Confers with the Disability Manager and other departmental leaders on policy matters, operational issues, and program challenges, providing informed recommendations.

• Interprets policies and procedures for staff and stakeholders, ensuring consistent understanding and application.

• Represents the unit in communications with other County departments, external agencies, and professional service providers.

• Prepares required reports and documentation for internal leadership, the Board, and external stakeholders.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Considerable administrative support experience, which has led to the acquisition of the required knowledge, skills and

abilities. An example of qualifying experience is:

• Three (3) years of increasingly responsible experience in disability retirement, workers' compensation, legal support, and/or other medical/ benefits administration.

NECESSARY SPECIAL REQUIREMENT

• Some experience with legal terminology.

• Ability to review the work of others for accuracy, completeness, and compliance with policies and legal requirements.

• Intermediate proficiency in Microsoft Word and Excel.

• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

DESIRED:

• Experience acting as a lead worker.

• Experience with pension administration software and large enterprise software, such as PeopleSoft.

• Some experience with medical terminology and/or medical analysis related to benefit eligibility.

• Some experience with investigation of claims for disability retirement and/or Worker's Compensation benefits.

• Paralegal certificate or experience working in a civil-litigation environment.

• Knowledge of and experience with County Employees Retirement Law of 1937 (CERL) and/or other laws that govern public employee benefit plans.

Knowledge, Skill and Abilities

Working knowledge of: principles and practices of employee benefits program administration, including planning, workflow design, performance monitoring, and process improvement; disability retirement program requirements, including medical, administrative, and legal components relevant to case analysis and recommendations; techniques for analyzing medical records, legal, and administrative documentation to support program decisions; methods of preparing clear, defensible analytical documents such as Medical Analyses, Recommendations, and calculation reviews; the relationship between disability determinations and benefit payment calculations; principles of organization, staffing, and workload coordination within a specialized program unit; administrative applications of data systems used for case management, reporting, and performance tracking; public relations and interdepartmental communication practices necessary for working with staff, management, external agencies, and professional service providers; personnel administration concepts applicable to providing guidance, training, and functional leadership to staff.

Skill in: conducting complex analytical work, including reviewing medical and legal information related to benefit eligibility, evaluating calculations, and synthesizing multiple data sources into clear conclusions; designing and refining operational workflows, tools, and procedures to improve efficiency and accuracy; preparing high-quality written materials, including analytical reports, recommendations, board materials, and correspondence; reviewing the work of others for accuracy, completeness, and compliance with policies and legal requirements; coordinating activities across units, departments, and external professionals involved in disability case processing and hearings; interpreting and applying policies, procedures, and statutory requirements to varied and complex case situations; presenting information clearly and effectively to staff, management, and external stakeholders.

Ability to: analyze administrative, legal, medical, and benefits issues; identify problems; and develop sound, well-supported recommendations; plan, organize, and coordinate program activities, including monitoring workflows and ensuring the timely completion of case-related tasks; provide functional guidance and serve as a technical resource to staff on complex cases, procedures, and policy interpretation; understand and apply laws, rules, and written procedures; review and evaluate calculations, invoices, board materials, and hearing documentation for accuracy and compliance; prepare clear, concise, and accurate reports, analyses, and recommendations for management and the Board; communicate effectively in writing and verbally, including explaining complex legal concepts to staff, members, and external partners; establish and maintain cooperative working relationships with internal departments, external agencies, and professional service providers; assist in planning and delivering training to support staff development and ensure consistent application of procedures; work successfully in a team environment, make positive contributions and assist others as necessary; manage multiple priorities, meet deadlines, and adapt to changing program needs; exercise sound judgment and maintain confidentiality in handling sensitive medical and personnel information.

Recruitment Process

FINAL FILING DATE

Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Tuesday, June 9, 2026. To apply online, please refer to our website at www.ventura.org/jobs. A paper application form can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L- 1970, Ventura, CA 93009.